C.C. Commissioners Unapproved Minutes...

 C.C. Commissioners

Unapproved Minutes...

Unapproved Minutes, Board of Commissioners of 

Converse County, Feb. 4 and 5, 2025

The regular meeting was called to order at 8:12 a.m. on February 4, 2025. Present in person were Commission Chairman, Jim Willox; Commission Vice-Chairman Rick Grant; Commissioners Robert Short, Trent Kaufman, and Donald Blackburn; and County Clerk, Karen Rimmer. The minutes of the Jan. 21, 2025, regular meeting and Executive Session were approved and ordered filed. Mr. Short moved to approve January warrants in the amount of 2841815.57: 307 Signs&More 18.45 Svc; 5 ACES Printing 119.75 Svc; A Diamond Trucking 12796.25 Rd Maint; AT&T Mobility 4514.39 Util; A1 Towing&Recovery 300 Svc; Ace Calibrations 338 Svc; Advanced Geotechnical Solutions 9195 Rd Maint; Airgas USA 46.96 Svc; Alcohol&Drug Testing 620 Svc; Alpha Card Systems 169.98 Sup; ALSCO 1260.69 Sup; Arete Design Group 56463 EWC Proj; Atlas Office Products 2310.31 Sup; Atlas Premier Service 990.12 Lease; Atlas Reproduction/PEAC 155 Lease; B&B Leasing 1285.97 Lease; B&M Sand&Gravel 315000 Rd Maint; Balzotti, Gina 1210.2 Svc; Barnes Law 2527.8 Svc; Bennett, Sandra 40 Svc; Big Country Rehab 100 Svc; Big Horn Tire 1833.24 Maint; Bison Pump&Supply 1485.65 Maint; Black Hills Energy 17519.19 Util; Blackburn Cattle 26752.5 Rd Maint; Bliss, Mary 275 Mileage; Bloedorn Lumber-Douglas 468.87 Sup; Blue Cell 2875 Svc; Blue Collar Logistics 11745 Rd Maint; Bob Barker 243.43 Sup; Body Shop 330 Wellness; Bomgaars Supply 1058.48 Sup; Bonanza Earth Relocators 29942.5 Rd Maint; Boys&Girls Club-Douglas 4583.33 Allocation; Bright, Joe 22862.77 Rd Maint; Bryan Cropper DMD 190 Svc; Butch’s Propane 995.53 Svc; Carquest Douglas 2505.2 Sup; Casper Winnelson 1431.25 Sup; Casteel, Robert 2047 Rd Maint; CDW Govt 68922.23 Svc; CenturyLink 2995.72 Util; Certified Labs 285.45 Svc; Cigna 292038.17 Ins; City of Douglas 3460.2 Util; City Shoe&Saddle 150 Reimb; CivicPlus 7806.15 Svc; Claris International 1247.4 Svc; Coca Cola Bottling 35 Sup; Community Action 2661.18 Allocation; Comtronix 1169.1 Svc; Converse CO Airport 66443.25 Allocation; Converse CO Fair Board 36441.32 Allocation; Converse CO Firewise 5100 Svc; Converse CO Search&Rescue 300 Retirement; Cowboy Chemical 775.8 Sup; Cowboy Supply House 225.36 Sup; Cytocheck Lab 99.5 Svc; Daigle Law 795 Legal; Decker Auto Glass 1861.65 Svc; Delta Dental 9384.9 Ins; Deltek 864 Legal; Dilts, Jerry J 2200 Rent; Dotson, Hunter 150 Reimb; Douglas Business Center 68.25 Sup; Douglas Grocery 40.95 Sup; Douglas Hardware 3458.18 Sup; Douglas Sign 960 Svc; Douglas Tire Center 4992.4 Sup; DRU Consulting 2022.63 Legal; E Benefits 171.25 Ins; Ed’s Concrete&Flat Work 2800 Svc; Enterprise 10833.33 Allocation; Enterprise 5949.66 Wellness; ESRI 460 Maint; Eye Institute WY 360 Svc; Fastenal 34.89 Sup; FDL Architecture&Drafting 20531.6 Svc; First American Title Ins 156105.1 Ins; Five Star Print&Promo 601.5 Sup; Floyds Truck Center WY 408.88 Svc; FORCE America Distrib 928.03 Svc; Freestone Midstream 229.5 Svc; Geotec Industrial Supply 1910.5 Sup; Glenrock Golf Club 8750 Allocation; Glenrock Health Center 1800 Rent; Glenrock Housing Authority 957.69 Svc; Gorman Funeral Homes 3219 Allocation; Grainger 1830.13 Sup; Granite Telecom 1290.29 Util; Grant, Richard 336.34 Mileage; GreatAmerica Financial 242 Lease; H&J Trucking 6996.25 Rd Maint; Hanlon, Cynthia Lou 120 Wellness; Hansuld, Tia 450 Svc; HDR Engineering 120359.5 Svc; Hilltop National Bank 359 Ins; Homax Oil Sales 33835.48 Sup; HUB Intnl Mtn States Ltd 325 Ins; Hutchinson, Hal 570 Svc; Huxtable, Dixie 196 Mileage; ICS Jail Supplies 424.06 Sup; Inland Truck Parts 688.57 Sup; Inner Strength Therapeutic Massage 120 Wellness; Interstate Batteries 923.7 Sup; JD Power&Assoc 6000 Svc; Jackson Grp Peterbilt 5212.46 Sup; Jerrys Welding-Steel Fab 262.1 Svc; JM Trucking 5800 Rd Maint; Joyful Living Massage&Wellness 240 Wellness; Jones, Julius 95.5 Svc; KCK 12868.75 Rd Maint Kelly, Thomas 2932.5 Rd  Maint; Knife River 167800.4 Rd Maint; KS StateBank 172668.14 Lease; Laramie Range Water Treatment&Plumbing 624.5 Sup; Larimer CO Coroner 250 Svc; Laser Construction 1655 Svc; Lexisnexis Matthew Bender 1824 Subs; Loco Luna 7431.25 Rd Maint; Mallory Safety&Supply 111.2 Sup; Mark Hardee Attorney 5071.98 Legal; Massage Therapy Silke Hodges 240 Wellness; Masters Touch 9869.25 Svc; MHCC 383333.33 Allocation; Memorial Hospital of Converse County 28739.22 Grant; Menards 903.6 Sup; Midwest Connect 256 Sup; Miller Property Maint 20735 Rd Maint; Moores Heavy Equip Serv 4417.46 Svc; Motorola Solutions 3096.82 Svc; Mountain Retreat  Massage 120 Wellness; Mountain States Lithographing 944.06 Svc; Mountain West Tech 104.95 Svc; NAPA-Glenrock 75.79 Sup; Newman Signs 1457.47 Svc; Niobrara Electric Assoc 90.32 Svc; NMS Labs 318 Svc; OReilly Automotive 516.19 Sup; ODP Business Solutions 176.82 Sup; OffenderWatch 79.53 Svc; Office Ally 54.95 Svc; Oftedal Construction 249458.29 Rd Maint; Olsen, Christie 12361.25 Rd Maint; PartsOne 4695.76 Sup; Peak Fitness 450 Wellness; Pimentel, Esther 33.5 Mileage; Pitney Bowes 182.58 Sup; Plainsman Printing &Supply 4801.12 Sup; Police Legal Sciences 480 Legal; Porter, Muirhead, Cornia, Howard 45000 Svc; Price Pumping Serv 11237.5 Rd Maint; Price Trucking 10875 Rd Maint; Principal Life Ins 3254.04 Ins; Purchase Power 3000 Util; Pure Raine Salon 516 Wellness; Quill Corp 327.87 Sup; R&R Rest Stops Casper 187.5 Svc; R&S Northeast 493.27 Sup; Range 1497.35 Util; Reaper Logistics 18886.25 Rd Maint; Renegade Off-Road&Driveline Repair 300.25 Svc; Rock Solid SST 532.73 Sup; RMP 23318.57 Util; Rocky Mountain Wash 189.9 Svc; Rons Supply 675.9 Sup; Russ’s Towing&Recovery 418 Svc; Sams Club 476 Sup; Sanofi Pasteur 37300.86 Sup; Schell, Joel 280.7 Mileage; Secretary of State 60 Svc; Shattos Frontier Drug 3233.34 Sup; Shepherd, Johnna 180.6 Mileage; Short Powerline Serv 971.2 Sup; ShredAmerica 782.28 Svc; Shuler, Kristy 70 Mileage; Shumway, A Nathan 133 Mileage; Silicon Forensics 14195 Sup; Smith Psychological Serv 400 Svc; Snap-on Tools 1025 Sup; Specialty Counseling&Consulting 256.68 Legal; State of WY 65.71 Svc; Stearns, Jane MS LPC 2025 Svc; Steiner Thuesen PLLC 416 Svc; Summit Food 19271.66 Sup; Texas Refinery 590 Rd Maint; Top Office Products 395.31 Sup; Town of Glenrock 1024.87 Util; Trane US 2123.34 Svc; Tri State Truck &Equip 587.07 Sup; Twiford, Calvin R 1573.58 Rd Maint; Tyler Tech 37.5 Svc; US Postmaster 969 Sup; Uinta County 168.15 Sup; Univ Of WY 6783 Svc; UW 4-H Converse CO 148.96 Sup; Verizon Wireless 606.14 Util; Visa 17407.28 Misc; Visionary Communications 1353.15 Util; Wagner, Allegra 83.1 Mileage; Washakie County Public Health 5250 Sup; Willox Jim 1036.19 Reimb; Windy Mountain Energy 6000 Svc; WY All Hazards Assoc 50 Dues; WY Behavioral Institute 12064 Svc; WY Cardiopulmonary Serv 254 Svc; WY County Commissioners Assoc 500 Fees; WY Machinery 6292.38 Sup; WY Public Health Laboratory 307 Svc; WY Rigging&Industrial Supply 230 Sup; WY Taxpayers Assoc 195 Fees; Xerox Financial Serv 894.15 Lease; Youth Development Serv 3750 Allocation; Z Lazy Y Trucking 9533.75 Rd Maint; Zen Spa 240 Wellness; monthly reports for Jan: Clerk 26190.40; Clerk of District Court 5742.69; Public Health 17104.36; Road & Bridge 44229.32; NOVCs EOG Resources Inc. 2024-0514 2441.29; 2024-0484 13.56; 2024-0485 2893.47; 2024-0506 14806.88 Mr. Kaufman seconded; the Commission abstained from voting on warrants issued to themselves; motion carried. Mr. Grant moved to implement, in consultation with other elected officials and department heads and according to law, an electronic timekeeping system, a change in the County’s pay schedule from monthly to every other week, and standardized hourly pay for non-exempt employees; Mr. Blackburn seconded. Discussion followed regarding necessary policy updates and integration with existing financial software; no further discussion; motion carried. Mr. Kaufman moved to designate Converse County Bank as the official depository for 2025 and further acknowledges the receipt of the resolution of the Board of Directors authorizing the pledging of securities sufficient to secure deposits in excess of 250000; Mr. Short seconded; motion carried. Mr. Kaufman moved to approve and adopt the 2024 Emergency Operations Plan for Converse County as presented; Mr. Blackburn seconded; motion carried. It was noted for the record that the County officially purchased a property in Glenrock, 215 W. Birch Street, as of Jan. 31, 2025. Mr. Chris Caskey, Technical Services Director, provided departmental updates. The Commissioners acknowledged that proper notice was received from the Town of Glenrock for contract IT services; that contract will expire on Feb. 7, 2025. Mr. Grant moved to recess into Executive Session pursuant to W.S. 16-4-405(a)(i) and (a)(xii) to consider or receive any information classified as confidential by law, and  to consider, discuss, and conduct safety and security planning that, if disclosed, would pose a threat to the safety of life or property; Mr. Short seconded, and the regular meeting recessed at 11:03 a.m. and reconvened at 11:37 a.m. No action was taken. The Commissioners interviewed Mr. Mitchell McElwain as a candidate for the Converse County Tourism Board. Mr. Short moved to accept the letter of resignation from Mr. Josh Butts for the Converse County Tourism Board effective immediately; Mr. Kaufman seconded; motion carried. Mr. Short moved to appoint Mr. Mitchell McElwain to the Converse County Tourism Board for an unexpired three-year term through June 2025; Mr. Blackburn seconded; motion carried. The meeting recessed at 12:00 p.m. for lunch and reconvened at 1:00 p.m. Mr. Grant moved to recess into Executive Session pursuant to W.S. 16-4-405(a)(ii) to consider the appointment, employment, right to practice or dismissal of a public officer, professional person or employee; Mr. Blackburn seconded, and the regular meeting recessed at 1:05 p.m. and reconvened at 1:25 p.m. No action was taken. Mr. Russ Dalgarn, Emergency Management Director, provided departmental updates; no action was taken. Mr. Jason Wilkinson, Road & Bridge Superintendent; Mr. John Shephard, Foreman; and Mr. Todd Mattson, HDR Engineering, provided departmental updates. Mr. Grant moved to approve the Notice of Award for the Lambert Subdivision Sewer & Water Main Improvements Project and award the contract to JTL Group, Inc., DBA Knife River, for a total project cost of 3211314.63 as the apparent low bidder and as recommended by HDR Engineering; Mr. Kaufman seconded; motion carried. Following discussion, Mr. Blackburn moved to pre-authorize the expenditure of 991126 for friction seal on Ross Road; Grant seconded. It was stated for the record that this action authorizes the Road & Bridge to get on the contractor’s schedule for completion and payment in FY2026; no further discussion and motion carried. Mr. Blackburn moved to approve the grazing lease between Converse County and Green Valley Inc. for a portion of County Park for a two-year term from April 1, 2025 to March 31, 2027 for a total cost of 552.20 for 204.52 AUMs and a total of 1022.60 acres; Mr. Short seconded; motion carried. Mr. Short moved to reappoint Mr. David Yates to the Converse County Airport Board for a 5-year term from Feb. 2025 to Jan. 2030; Mr. Grant seconded; motion carried. Mr. Kaufman moved to reappoint Mr. Jared Vollman to the Converse County Planning & Zoning Commission for a three-year term from March 2025 to March 2028; Mr. Short seconded; motion carried. Mr. Willox stated Mr. Short and Mr. Blackburn will be excused from the regular meeting tomorrow. The regular meeting recessed at 3:35 p.m. and  reconvened at 9:00 a.m. on Feb. 5, 2025. A County-wide business review meeting was held for elected officials, department heads, and supervisors. No action was taken. The meeting recessed at 12:00 p.m. for lunch and reconvened at 1:30 p.m. Mr. Grant moved to recess into Executive Session for W.S. 16-4-405(a)(ii) to consider the appointment, employment, right to practice or dismissal of a public officer, professional person or employee; and pursuant to W.S. 16-4-405 (a)(ix) to consider or receive any information classified as confidential by law; Mr. Kaufman seconded, and the meeting recessed at 1:55 p.m. and reconvened at 2:40 p.m. No action was taken. The regular meeting adjourned at 2:42 p.m. A regular meeting of this Board will be held on Feb. 18, 2025, at 8:00 a.m., unless otherwise posted, at the Converse County Courthouse within Commission Chambers, located at 107 N. 5th Street, Douglas, Wyoming. The public is invited to attend. To get on the agenda, call the Clerk’s Office by the Thursday before the meeting. Per W.S. §18-3-516(f), access to county information can be obtained at www.conversecountywy.gov or by calling the County Clerk’s Office at (307) 358-2244.  

/s/ Karen Rimmer, County Clerk /s/ James H. Willox, Chairman

Publish: February 12, 2025 3172